Amended March minutes of the PASC, accepted by the fellowship

Portland Area Service Committee
of Narcotics Anonymous
4069 NE MLK jr. Blvd
Portland, OR   97211
March 27th, 2004
 

The Chair called the meeting to order at 2:00 pm.  The meeting opened with a moment of silence followed by the Serenity
Prayer for those who cared to join in.

The 12 Traditions were read by: Shannon.
The 12 Concepts were read by: Heather.
The 3rd Concept was read by: Jerome.
The Dedication to Service was read by: Scotty.

Roll Call of the BOD
13 present.

Roll Call of Groups and mail call
56 groups present but not counted at time of quorum.

Count of voting GSRs to establish a quorum
46 eligible groups, quorum established at 22.  Quorum met.

New GSR Orientation

Treasurer’s Report, Joan T.
See attached reports.  Joan stated that she was concerned about the checks written to our Region but not cashed.  There will
be further investigation into this matter.
Q: Can you send a money order instead of a check?  A: No.

Secretary Report, Mary E.
Rick motioned to suspend the reading of the minutes, seconded by Hour of Power, passed by general consent.  Rick motioned
to accept the minutes as they are, seconded by Hour of Power and passed by general consent.
There are extra C.A.R. reports and copies of abbreviated motions that you can pick up at my desk.  Please write down any
questions you have for me during the meeting and I will get back to you at the break. Please be sure to sign the sign in sheet if
you are a new GSR for your group.  I also need current information on newly elected board members.
I apologize for sending the minutes out so late this month; there was a personal conflict with my work schedule.  Also, there
was a problem with the email containing the minutes I sent to Bill to post on the website and I didn’t find out about it until the
day before this meeting.
Please submit sub-committee reports to me and financial reports to Joan. Thank you.
 

Chair Report by Colin W.
Another final C.A.R. workshop has been scheduled for Sunday, April 4th, 2004 at the Providence Medical Center on 47th &
NE Glisan St. in Portland, OR, Room #HCC-8.  It will be held from 12:00-4:00 pm.  We will be taking a final vote on the
World Motions for our Area at this time to give to our new RCM to take to the next Regional Conference on April 17th,
2004.  Hope to see you there.  (Note: More report available but in the form of an amendment because I was unable to record
the rest of it due to interruptions.)

Vice Chair Report, Allen S.
Allen conducts the sub-committee reports.

Activities sub-committee, Wally N.
Wally gave verbal report in the absence of the chair.  We are meeting at a new location.  We are revising our by-laws.  We
held elections and all positions are filled with the exception of the treasurer position but our current treasurer is working with
someone who may possibly be able to fill the position.
We plan to change the location of Unity in the Streets and would like input on possible locations.  The monthly picnic at
Laurelhurst park on 39th and SE Stark will begin again on the 3rd Saturday in April.  We will continue to hold our events
planning meeting on the 1st Sunday of the month at the Clackamas Community Center.  Consult Activities At A Glance
calendar for time.

Hospitals & Institutions sub-committee, Brad C.
We held 52 commitments, 2 were missed, 4 were cancelled and 980 addicts were seen.  We held elections and the results
were: Brad C., Chair, Steve P., Vice Chair, Josh L., Treasurer, Aisha W., Secretary, Paul H., R.C.M., Kenny O., Alternate
R.C.M..

Hotline sub-committee, RustyB.
We held our Hotline committee meeting on March 7th.  We held elections and I was elected to my second term as Chair.
Linda R. was elected to Vice Chair.  We are still in process of delegating work to those who are willing.  These tasks include
review of Hotline committee guidelines, assembly of substitute shift-workers, updating the 12 Step volunteer list, a Hotline
newsletter, email communication, voice mail system updates and the shift-worker schedule.  As always, we need 12th Step
workers.  There is a large need for women in 12th Step work.  We also need volunteers for the substitute shift-worker list.
Hotline committee spent $5.00 on rent this month.

Literature sub-committee, Jeff
We sold $2,509.91 in literature and had $2,669.91 in expenses.  A check was returned and there was a bank fee of $50.00.
We also held elections and I was elected as the new Chair of this sub-committee.
 

Public Information sub-committee, Jim B.
We meet on the last Friday of the month at the Paulist Center on 16th and SE Division St at 7:00 pm.  As of last night’s
meeting, Jim B. Was voted in as P.I. Chair.  We strongly discussed the need to create an Area ad hoc committee to inventory
our schedule and create a policy to put in place an annual audit of the schedule.  W would also lie to have Outreach and
Hotline participate in this committee.  We have even discussed the possibility of inviting the Hotline committee to meet at the
same time and place as P.I. each month.  As of now, the P.I. committee consists of the Chair, Jim B., Vice Chair, Bill S.,
Secretary, Katrina, Treasurer, Scott and a couple more members.  Any more participation in our committee would be
appreciated.  Thank you, Jim B. P.I. Chair.

Outreach sub-committee, Lawrence and Jerome J.
New committee positions: Lawrence J., Chair, Brian E., Co-Chair, Steve S., Treasurer, Heather S., Secretary.  Our
committee will continue to provide our unique support to this Area’s groups.  No clean time requirement for people who want
to make service part of their recovery.

P.A.S.O. sub-committee, Ron C.
No written report submitted.  We will be voting on the business plan, submitted in February, this month.

RCM/Alternate RCM report
No report given but the RSC will be held the weekend of April 17th and 18th, 2004 in Eureka, CA.  See attached registration
form.  Sub-committees, with the exception of Outreach and the P.A.S.O. committees are expected to send a representative to
the RSC.

By-law ad hoc committee, Mary E.
We didn’t meet in March.  A regular meeting time is tentatively planned for the 2nd Saturday of the month at 12:00 pm at my
home.  April 10th, 2004 is the next date.  Anyone is welcome to attend since some members have dropped off.
I provided a questionnaire for members to respond to and bring to the next meeting for brainstorming.

P.C.R.C.N.A. XIII, ad hoc, Allen M.
Allen reported a tentative bid amount and room rate estimates.  A location for the convention is close to being secured.    The
date set for the convention will be the last weekend in April of 2006 so that it won’t conflict with other NA events scheduled
for the month. The next meeting will be held at Providence Medical Center on NE 47th and Glisan Street in Portland the last
Sunday of the month at 2:00 pm.

New GSR Recognition

Hardly Dangerous   Shannon C.  GSR
 Serenity Sisters    Megan C.  Alt.GSR
 Just Kickin’ It    Roger B.  GSR
 Monday Night Young At Heart  Josh W.   Alt. GSR
 Just Do It    Melinda W.  GSR
 Kick The Monkey   Cathy R.  GSR
 Y.E.T.S.    Damian J.  GSR
 New Journey    David P.  Alt. GSR
Canby Friday Nite   Craig P.  GSR
Steppin’ To Live   Jessica C.  GSR

We welcome them and ask that they keep coming back!

Break  3:35-3:50 pm

Reopen meeting with a moment of silence followed by the Serenity Prayer for those who care to join in.

Recount of voting GSRs
38 present.

Nominations for Treasurer
Learning to Live nominates Joan T., seconded by Serenity Sisters.  Joan accepted the nomination, questioning followed.

Elections
Chair offered to allow write in votes for Joan T. as Treasurer unless there were any objections.  There were none.

Result of PASC elections were:
 Chair, Colin W., Vice Chair, Allen S., Secretary, Mary E., Treasurer, Joan T., Archivist,
 Mary G., RCM, J.B., Alternate RCM, Thom M.

The officers were elected unanimously.

Unfinished Business

Motion #14, submitted by the P.A.S.O. sub-committee.  Motion contains a business plan for the new area office and asks the
area to approve or reject it.
A motion to table the vote on this motion was made by Tim and seconded by Spiritual Journeys.  Result of vote:  motion fails
and a vote is taken on Motion #14.
Result of vote:  10 to reject, 16 to approve and 13 abstentions, motion passes.

Regional Budget, submitted by the Pacific Cascade Region and presented to this area by the substitute RCM, J.B.
Result of vote:  16 for, 0 opposed and 19 abstentions, motion passes.

Regional Motion to approve guidelines for ad hoc committees formed to host conventions and conferences.  Submitted by the
Pacific Cascade Region and presented to this area by the substitute RCM, J.B.
Result of vote: Motion passes by general consent.

Tim motions to extend the business meeting until business is finished, seconded by Recovery in the House, motion passes by
general consent.
 

New Business

Motions numbered 16, 17, 18, 22, 24 and 25 all address the ratification of sub-committee chairs and were presented to the
body of the PASC as one motion.  They were seconded by Back To Basics.
#16 ratifies Jeff as the Literature chair, #17 ratifies Jim B. as the Public Information chair, #18 ratifies Lawrence J. as the
Outreach chair, #22 ratifies Brad C. as the Hospitals & Institutions chair, #24 ratifies Rusty B. as the Hotline chair and #25
ratifies Ron C. as the Portland, Area Service Office chair.
Result of vote: Motions pass by general consent.

Motions #19 and #20 were presented together because they both ask for reimbursement of funds to the PASC Secretary,
Mary E.  They were seconded by Hope No Dope.

Motion #19: Reimburse me $47.60 for copies made that were needed to send out in the February minutes.
Purpose: Copies of the proposed P.A.S.O. office plan were a part of Motion #14 and needed to go out in the February
minutes—postage and copies went over $150.00 budget

Motion #20: Reimburse amount of $1.75 for copies of ballots.
Purpose: To provide election ballots to members of the P.A.S.C. to elect members of the B.O.D.
Result of vote: Motions passed by general consent.

Motion #21, submitted by Tiffanie K., seconded by Multiculture
Motion: Requesting starter kit for new women’s meeting, Recovery Chix, Sunday 3:00-4:15 pm.  65th & Foster.  Step and
Tradition study meeting (women only).
Purpose: To support starting of new women’s meeting.  Group plans on paying money back and participating at area.
Result of vote: Motion passed by general consent.

To be voted on by the groups of the fellowship of the Portland Area of Narcotics Anonymous.
Motion #23 Submitted by Allen S, seconded by Minute By Minute
Motion: To strike ballot from by laws when no one is running against the officers.
Purpose: To be responsible with NA funds.

Motion to close made by Rusty B., seconded by Recovery In The House.
Meeting ended at 5:00 pm.